Google Calendar CRM — Two-Way Sync, No Manual Entry
Connect each user's Google Calendar to TeknoVesta with one OAuth click. Meetings created in CRM appear in Calendar; meetings created in Calendar appear in CRM — with attendees, location, notes, and reminders preserved.
Understanding the Problem
Sales reps live in two places: their CRM (for lead management and pipeline) and their calendar (for actual customer meetings). When these aren't connected, double-entry is inevitable — a meeting set in Google Calendar never makes it to the CRM, or a follow-up scheduled in CRM never reaches the rep's daily view. TeknoVesta's Google Calendar integration uses OAuth so each user authorizes their own Google account. Two-way sync means CRM meetings appear in Calendar, Calendar meetings appear in CRM, and edits made in either system propagate to the other in real-time.
Core Modules
Per-User OAuth Authentication
Each CRM user clicks "Connect Google Calendar" and authorizes their own Google account. No shared service accounts, no admin-level Google Workspace integration required.
Two-Way Sync
Meetings created in CRM auto-create Google Calendar events with attendees and location. Calendar events with CRM contact emails auto-create CRM activities. Edits propagate both ways.
Attendee Linking
Calendar attendee emails are matched to CRM contacts. If a meeting includes 3 emails, the CRM activity is linked to all 3 contacts/leads automatically.
Reminder Sync
Calendar event reminders (10 min, 1 hour, 1 day before) sync to CRM activity reminders. Reps see the same alerts in both systems.
Free/Busy Awareness
When scheduling a CRM meeting, TeknoVesta checks the user's Google Calendar for conflicts. No more double-booking.
KVKK & GDPR Compliance
OAuth tokens stored encrypted in EU-region infrastructure. User can revoke access anytime via Google account settings or CRM dashboard. Audit logs track all sync events.
How It Works
Click "Connect Google Calendar"
In TeknoVesta user profile settings, click the Google Calendar connect button. Standard Google OAuth flow opens.
Authorize Access
Sign in to your Google account, review requested permissions (calendar read/write), click Allow.
Initial Sync
TeknoVesta imports your next 30 days of Calendar events. Events matching CRM contact emails are auto-linked.
Two-Way Sync Live
Create a meeting in CRM — it appears in Google Calendar in seconds. Edit a Calendar event — CRM updates immediately.
Multi-User Rollout
Each team member connects their own Google account. Admin sees connection status in TeknoVesta team settings.
Key Benefits
Zero Double-Entry
Sales reps never type the same meeting twice. Created in either system, it appears in both. Time saved per rep: 30-60 minutes per day.
Complete Meeting History
Every meeting with a customer is logged in CRM automatically — even calendar-only meetings. Full timeline of customer touchpoints.
No-Show Tracking
Calendar event status (attended, declined, tentative) syncs to CRM activity outcome. Track which leads ghost meetings.
Works with Google Workspace
Standard Gmail accounts and Google Workspace (G Suite) accounts both supported. No admin permissions required beyond user-level OAuth.
Frequently Asked Questions
Does this require Google Workspace (paid)?
No. Both free Gmail accounts and paid Google Workspace accounts work identically. OAuth flow is the same; sync features are the same.
What about privacy? Can my admin see my calendar?
Each user's OAuth token is private to that user. TeknoVesta admins see meeting counts and sync status, but not meeting content (titles, attendees, descriptions) of other users' calendars.
What if I have multiple Google accounts?
You can connect one Google account per CRM user. Choose which account to connect during OAuth flow. To switch, disconnect and reconnect with the other account.
Ready to connect your tools?
Get in touch to see how TeknoVesta integrates with your existing systems.
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